About the Job
Key responsibilities:1. Answer and Direct Phone Calls: Manage incoming calls and inquiries, directing them to the appropriate personnel as needed.
2. Organize and Schedule Appointments: Coordinate meetings and appointments ensuring that schedules are maintained efficiently.
3. Maintain Contact Lists: Keep updated records of contacts, ensuring easy access to important information.
4. Produce and Distribute Correspondence: Create and send memos, letters, faxes, and forms, ensuring clear communication within the organization.
5. Assist in Report Preparation: Help prepare regularly scheduled reports, contributing to the overall administrative functions of the office.
6. Develop and Maintain Filing Systems: Organize and manage physical and digital filing systems to ensure easy retrieval of documents.
7. Order Office Supplies: Monitor and manage inventory of office supplies, placing orders as necessary to maintain stock levels.
8. Book Travel Arrangements: Coordinate travel plans for staff, including booking flights, accommodations, and transportation.
9. Provide General Support: Assist with various administrative tasks as needed, supporting other team members and departments.
Required skills and qualifications:
Strong Communication Skills: Ability to communicate effectively both verbally and
in writing.
Organizational Skills: Excellent organizational abilities to manage multiple tasks and
priorities.
Proficiency in Office Software: Familiarity with software such as Microsoft Office
Suite (Word, Excel, PowerPoint) and other office management tools.
Attention to Detail: Strong attention to detail to ensure accuracy in tasks and
documentation.
Problem-Solving Skills: Ability to address issues and find solutions efficiently.
This role is crucial for maintaining the efficiency of office operations and supporting the overall productivity of the team. Administrative assistants often serve as the
first point of contact for clients and visitors, making their role vital in creating a
positive impression of the organization.
Number of Openings
2 openingsSkills
MS-Office, MS-Word, MS-PowerPoint, MS-Excel, English Proficiency (Spoken), English Proficiency (Written)
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