About the Job
We are seeking a proactive, detail-oriented Stakeholder Relations & Executive Operations Associate to support senior leadership in managing vendor, partner, and manufacturer relationships. This role requires exceptional communication skills, strong organisational ability, and a high level of professionalism. You will act as the connecting bridge between internal teams, external stakeholders, and leadership—ensuring smooth coordination, timely follow-ups, and well-maintained records.Key responsibilities:
1. Stakeholder & Vendor Management.
2. Maintain warm, professional relationships with vendors, manufacturers, and partners.
3. Track communication, follow-ups, quotation timelines, and negotiation stages.
4. Schedule calls, coordinate meetings, and ensure timely next steps.
5. Prepare stakeholder summaries and status updates for leadership.
6. Executive Support & Coordination.
7. Assist leadership with day-to-day operational coordination.
8. Ensure timely follow-up on tasks, commitments, and ongoing conversations.
9. Maintain structured databases and dashboards for all ongoing outreach.
10. Coordinate inter-department communication when needed.
11. Draft professional emails, WhatsApp messages, and stakeholder communication.
12. Ensure tone consistency aligned with the brand and leadership style.
13. Prepare concise briefing notes and call summaries.
14. Record Keeping & Data Management
15. Maintain Excel trackers for manufacturers and partners, including quotes, timelines, and statuses.
16. Create reports summarising progress, pending actions, and follow-ups.
17. Assist with research and vendor sourcing when required.
18. Support execution of small operational tasks related to procurement, documentation, or coordination.
Number of Openings
1 openingsSkills
Time Management, English Proficiency (Spoken), English Proficiency (Written), Interpersonal skills, Effective Communication
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